Now that you have the right tools to get your business running, you need to also ensure that you provide a conducive environment for your employees. The décor incorporated in your office should be one that encourages productivity and this also goes for the organization of the office equipment and the decorative furnishings such as the canvas prints, which should communicate the mission of your company.
Now when it comes to office furniture, you have the option of getting them through the unique tier 1 net 30 accounts, and some of the equipment’s that you will find are such as the standing desks, which will allow your employees to work while standing when they get tired of sitting down. Additionally, office furniture should be arranged in such a manner that it facilitates easy movement. Below are other adoptable options to help increase productivity in the office.
Automation of the repetitive tasks
There are so many repetitive tasks in the office that once automated will create room for other important things to be done; for example, handling the finances. If we can take a walk down memory lane you will realize that in the past handling finances involved a lot of paperwork and it took a lot of time. Over the years inventions and innovations have taken the burden off the hands of accountants and all they have to do is invest in the right software and PC.
Things like setting up quotes and invoicing can easily be done through the computer, for the above you will be able to quickly generate the recurring invoices, complete with automatic pay dates for efficient workflow.
Signatures can also be automated and all you have to do is draft your contract, mail it to the relevant person and once it is signed it will be mailed back to you.
Hide the wires
A cluttered environment makes one feel as if they are trapped in a stagnant environment and which consequently hampers growth and productivity. Things like the electrical wires should, therefore, be neatly organized in one area. Alternatively, you could get some wireless office equipment, such as the wireless keyboards and mouse so you are only left with the wires that are connecting the computers directly to the power source.
Label the cabinets and drawers
If you don’t want people hitting your last nerve with the constant questions of where are the copy papers or a specific file folder among other questions, just invest in a label and mark on the cabinets indicating their contents. Besides with labels even on the files, retrieval of information will be fast thus contribute to efficiency.
Use the digital notebooks
The use of paper in the offices is indispensable but you can also reduce paper clutter by using the digital notebooks, to write your notes and sync them with other devices, besides the notebooks just work like the physical pen and paper only that they allow you to take notes faster.
Buy a drawer organizer
The top drawer on the right hand in your desk is the one you will access the most, and many a time we have seen people bend over to search for things that seem to have rolled further inside the drawer, so, to save on time get a drawer divider, and arrange the items that you use in the order of frequency of use.
Invest in a file cabinet
If your office deals with many files, you must first ensure that you have a filing system in place, with which you will use to generate numbers for each of the files. Ensure that all the files have been labeled at the top and with regards to the type of file, you could also label it on the side for easy retrieval.
Don’t forget to install a file tracking system so that you know which file is missing and the person that took it. File cabinets securely hold all the company files in one place instead of placing them on top of the desks and on the shelves.
Use casters on your desks
We don’t want you breaking your spine lifting heavy office equipment, so if you feel like you need to move some of the office furniture to facilitate movement or to encourage light to filter into the room then install the lockable casters on the desks so that you can easily move them when you need to.
Final Thought
Efficiency and productivity in an office can be hampered by a disorganized office; organization on the other hand will not only lead to productivity but your employees will happy and eager to come to work every day.
