As much fun as it is to plan and look forward to hosting an event, there’s a lot of responsibility involved.

It’s up to you to select the right venue and ensure everything is in order before the big day.

What’s more, you must consider what you’re going to do about security. Having security during your event should be one of your top priorities.

If you’d like to learn about some of the best practices to minimize risk during an event, you’ve come to the right place! These tips will help:

1. Go with a Venue You Trust

It’s impossible to know everything there is to know about a venue. Even so, it would help if you worked with a venue that understands how vital safety is.

As you do your research and check out different venues, keep safety in mind. Find out whether they have safety measures in place.

Besides safety measures, ask the people in charge questions like whether they’ve had issues with security in the past. And if they did encounter problems, find out what steps they have taken to make sure the venue is more secure.

The venue likely won’t include security personnel. But the organizers can tell you everything about the venue so you’ll be prepared for the event.

The more you know about the venue and location, the easier it’ll be to handle any issues that pop up.

2. Hire Temporary Security Guards

Instead of asking a few friends to stand guard, leave security to the professionals. Security guards are trained to look for suspicious activities. They also know what to do in the event of an emergency.

Unfortunately, issues may arise during an event, and it’s up to you to prevent them from taking place. Thefts and unruliness can easily be avoided by having security guards there.

With trained personnel, they’ll keep an eye on any suspicious activity. Plus, by their presence alone, they’re likely to scare off any potential trouble makers.

For example, you may have an event in California. If that’s the case, then you should research and find experienced security guards in your area.

Having security guards you can trust will put your mind at ease during an event. Safety is crucial, and your guests will feel safe knowing there are experienced guards at the venue.

3. Know Everything There Is to Know About the Venue

Before the event takes place, make sure you know all the ins and outs of the venue.

First, identify every entry point and make sure security knows where they are. They should understand where a guest will go from entering the venue until they find their seat.

Your venue may be outdoors. Keeping track of everyone can be more challenging with outdoor venues.

To make things easier, it’s essential to establish boundaries at the venue. Set up temporary barricades or fences so that you’ll know all entry points.

4. Have a Plan in Case of an Emergency

Before the event, it’d be wise to meet with the security guards and other people in charge of the event.

During the meeting, create a plan of action on what to do should something go awry.

For example, you should keep the following scenarios in mind:

  • How to act if there’s an active shooter
  • Where staff should meet up during an emergency
  • How communication will work during an emergency
  • Figuring out a procedure of how to inform and direct guests
  • Knowing a safe place where guests can go if they can’t leave the venue

Hopefully, you’ll never have to deal with an emergency. But having a plan in place will ensure you’ll know what to do if and when something like this should happen.

5. Don’t Inform the Public About a Private Event

If you have a business that’s having a private event, don’t advertise it. It may be exciting announcing it in a newsletter or telling your friends about it.

But informing people who aren’t invited opens yourself up to security problems.

Too many people end up knowing about the event, which can be bad news. If a robber gets wind of a private event, they may try to sneak in and steal things. And besides things getting stolen, there’s a heightened risk for other emergencies, like a shooting.

The most important thing is to keep everyone who is attending safe. You can do that by keeping a private event private.


Before and during the event, try to stay one step ahead of everything. Being well organized and having an emergency plan in place will help with this.

Unfortunately, you can’t always prevent crime from taking place during an event. But you can have a successful event knowing you’ve done everything in your power to keep everyone safe.

With an excellent staff and security team, your event should be the best one yet!